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Invoicing Specialist I

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The Invoice Processing Specialist I will be responsible for reviewing and verifying invoices and check requests.  Will sort, code, match and confirm all invoices comply with any applicable investor laws and regulations.  Responsible for submitting status reports weekly, monthly or as determined by supervisor.


Essential Job Functions:


  • Review and verify all invoices, back up documentation and check requests
  • Sort, code and match invoices
  • Reconcile accounts payable transactions and assure timely payment remittance
  • Research and resolve invoice discrepancies and issues
  • Maintain vendor files
  • Correspond with vendors and site employees
  • Act as a point of contact/liaison, ensuring that policies and procedures relating to invoicing and remittance are followed, including compliance with federal laws and regulations
  • Demonstrates professional behavior and teamwork, is punctual, dependable and adheres to      Company policies and procedures
  • Ability to work necessary hours to ensure success
  • Basic knowledge of State requirements, CFPB, RESPA, FCRA, ECOA, and TILA requirements,      including the most recent changes to these regulations
  • Navigation and usage of Fiserv, Tempo, EDMS, ECMS, SharePoint, and invoice processing      platform, iClear.

Other Related Duties:


Performs other related duties as assigned.


Supervisory Responsibilities:


This job has no supervisory responsibilities.




To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.


  • Excellent organization skills
  • Attention to detail with a high level of accuracy
  • Excellent communication skills
  • Analytical and Problem-Solving skills
  • Works well in a team environment
  • Ability to meet deadlines in a fast-paced environment
  • Ability to manage time well and prioritize tasks
  • Microsoft Office experience and advanced Excel knowledge
  • Ability to read and write in English to effectively communicate in writing as well as verbally in person and over the phone
  • Ability to effectively communicate in English with customers or members of the business community
  • Ability to effectively present information to supervisory, etc.
  • Ability to write reports and correspondence
  • Ability to read, analyze and interpret documents such as technical journals, financial reports, legal documents, policies and procedures
  • Ability to calculate basic financial figures and amounts
  • Proficient in computer skills and knowledge of word processing, spreadsheet, accounting, general ledger, accounts receivable, accounts payable, e-mail and internet software
  • Professional appearance and demeanor
  • Ability to define problems, collect data, establish facts, and draw valid conclusions
  • Ability to work with little supervision.
  • Must be able to handle high volumes in a fast-paced environment.
  • Ability to meet critical departmental and federal timelines with accuracy and efficiency.
  • Ability to build relationships with both internal and external clients/vendors.
  • Strong team player.
  • Strong work and business ethics
  • Ability to define problems, collect data, establish facts, and draw valid conclusions
  • Ability to work with little supervision.


Education and/or Experience:


High School diploma required.  Associate’s degree preferred; or two years related experience and/ or training in accounts payable and general accounting; or equivalent combination of education and experience. Proficient in MS Word, Excel, Adobe Acrobat and knowledge of various file formats.


Language Skills:


Ability to read and comprehend instructions, correspondence, memos, and work place policies. Ability to analyze, interpret general business periodicals, professional journals, procedures and governmental regulations. Ability to write professional correspondences. Ability to write routine business reports. Ability to speak effectively with other employees and/or customers. Ability to present formal information in one-on-one and small group situations to customers and employees. Ability to present information and respond to questions from groups of administrators, managers, employees, customers and/or the general public.


Mathematical Skills:


Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.  Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.


Reasoning Ability:


Ability to carry out detailed written and/or verbal instructions. Ability to solve problems involving concrete variables in standardized situations.  Ability to define problems collects data, establish facts, and draw valid conclusions.


Certificates, Licenses, Registrations:


None required.


Physical Demands :


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is frequently required to sit and talk or hear.  The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms.  The employee must occasionally lift and/or move up to 25 pounds.


Work Environment:


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.



Employer’s Rights:


This job description does not list all the duties of the job. You may be asked by your supervisors or managers to perform other duties. You will be evaluated in part based upon your performance of the tasks and functions listed in this job description. The employer has the right to revise this job description at any time. The job description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason.