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Invoice Processing Specialist III - Remote

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Description

Summary:
The Invoice Processing Specialist III will be responsible for reviewing invoices that require audits, performing monthly audits on processed invoices, processing manual invoice check requests, managing department reports, and systems testing.  Will sort, code, match and confirm all invoices comply with any applicable investor laws and regulations.  Responsible for submitting status reports weekly, monthly or as determined by supervisor.

This position is Remote.

Essential Job Functions:  

  • Review and verify all invoices, back up documentation and check requests
  • Sort, code and match invoices
  • Reconcile accounts payable transactions and assure timely payment remittance
  • Research and resolve invoice discrepancies and issues
  • Maintain vendor files
  • Perform, create and report test cases within invoicing system
  • Perform monthly audits of processed invoices
  • Correspond with vendors and site employees
  • Act as a point of contact/liaison, ensuring that policies and procedures relating to invoicing and remittance are followed, including compliance with federal laws and regulations
  • Demonstrates professional behavior and teamwork, is punctual, dependable and adheres to Company policies and procedures
  • Ability to work necessary hours to ensure success
  • Ability to review invoices with increased approval limits
  • Responsible for servicing as a peer coach and trainer.
  • Ability to provide accurate reports to management
  • Basic knowledge of State requirements, CFPB, RESPA, FCRA, ECOA, and TILA requirements, including the most recent changes to these regulations
  • Navigation and usage of Fiserv, Tempo, EDMS, ECMS, SharePoint, and invoice processing platform, iClear.

Other Related Duties:
Performs other related duties as assigned. Leading team projects and responsibility of data collection, as well as building reports.

Supervisory Responsibilities:
This job has no supervisory responsibilities.

Qualifications:
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. 

  • Excellent organization skills
  • Attention to detail with an elevated level of accuracy
  • Excellent communication skills
  • Analytical and Problem-Solving skills
  • Works well in a team environment
  • Ability to meet deadlines in a fast-paced environment
  • Ability to manage time well and prioritize tasks
  • Microsoft Office experience and advanced Excel knowledge
  • Ability to read and write in English to effectively communicate in writing as well as verbally in person and over the phone
  • Ability to effectively communicate in English with customers or members of the business community
  • Ability to effectively present information to supervisory, etc.
  • Ability to write reports and correspondence
  • Ability to read, analyze and interpret documents such as technical journals, financial reports, legal documents, policies and procedures
  • Ability to calculate basic financial figures and amounts
  • Proficient in computer skills and knowledge of word processing, spreadsheet, accounting, general ledger, accounts receivable, accounts payable, e-mail and internet software
  • Professional appearance and demeanor
  • Ability to define problems, collect data, establish facts, and draw valid conclusions
  • Ability to work with little supervision.
  • Must be able to handle high volumes in a fast-paced environment.
  • Ability to meet critical departmental and federal timelines with accuracy and efficiency.
  • Ability to build relationships with both internal and external clients/vendors.
  • Dedicated team player.
  • Strong work and business ethics
  • Must be able to handle high volumes in a fast-paced environment.
  • Analytical and Problem-Solving skills

Education and/or Experience:
High School diploma required.  Associate’s degree preferred; or 3 - 5 years related experience and/ or training in accounts payable and general accounting; or equivalent combination of education and experience. Proficient in MS Word, Excel, Adobe Acrobat and knowledge of various file formats. 

Additional Information:

  • Minimum 5 years mortgage servicing experience also preferred.

 

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