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HR Specialist - Leave of Absence Coordinator

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The Leave Program Specialist coordinates the support for all leave of absence cases and workers’ compensation claims. Effectively coordinates all cases/claims to include general administration, comprehensive case management and program compliance with the Family and Medical Leave Act and all related employment laws. Performs exemplary customer service and assistance to associates, executives and HR business partners.


Essential Functions


  • Serves as the subject matter expert for the leave and workers’ compensation programs in alignment and under the general direction and guidance of HR leadership and the legal department.
  • Interprets and administers leave programs and policies in accordance with the applicable federal and state employment laws (FMLA, ADA, USERRA, Pregnancy Discrimination Act, etc.). Ensures that the workers’ compensation program is managed in accordance with applicable OSHA and workers’ compensation laws.
  • Administers all aspects of leave and workers’ compensation programs. Provides extensive case management and coordinates administrative aspects of the cases and claims. Conducts/coordinates investigations into all reported workers’ compensation claims.
  • Independently approves and/or denies leave cases based on relevant medical information. Coordinates and organizes all medical information and ensures that HIPAA and Employee Privacy guidelines are closely monitored and effectively executed. Ensures that all reportable workers’ compensation claims are submitted to the company’s vendor within 48 business hours from the date of the incident.
  • Manages all administrative aspects of leave and workers’ compensation claims to include tracking hours used/taken and working closely with the HR Service Center and Payroll to ensure that pay for associates is accurate and correct.
  • Works closely with associates to ensure that all relevant completed medical documentation is submitted for timely review. Maintains appropriate contact with all associates on leave and coordinates all aspects of return to work for associates on leave.
  • Conducts Tier I investigations of alleged fraudulent activity of all leave cases and workers’ compensation claims. Works closely with the employee relations team to identify, research and resolve matters.
  • Produces and manages reporting metrics and analytics for all leave cases and workers’ compensation claims. Presents reports as requested.
  • Responds to all 911 calls made from the corporate location. Conducts investigations regarding incidents, interviews relevant parties and coordinates medical treatment/care as needed.
  • Partners closely with all HR business partners on all leave cases and workers’ compensation claims. Meets regularly with HRBPs to review claims’ status and develops strategies for resolution.
  • Manages STD/LTD programs and vendor relationships. Ensures that STD claims are coordinated with FMLA or general medical cases.
  • Partners closely with HRBPs on all related cases/claims. Meets regularly to review the status of cases/claims and develops legally sound strategies for a mutually beneficial resolution.
  • Assists in the creation and facilitation of leave administration and workers’ compensation training programs
  • Performs all other duties as assigned or required.



  • An associate’s degree in business administration, human resources or related field
  • Bachelor's Degree Preferred

Professional Experience

  • Two-five years of experience in Human Resources
  • Two-five years of experience in managing leave cases (FMLA, STD) and workers’ compensation claims
  • Two-five years of experience in handling employee relations cases


  • ability to analyze information and convert related activities into a comprehensive work plan
  • ability to communicate and make recommendations to upper management
  • ability to identify basic problems and procedural irregularities, collect data, establish facts and draw valid conclusions
  • ability to multi-task and drive multiple projects
  • ability to work independently in a fast-paced environment with changing priorities
  • demonstrated ability to deal with confidential information
  • demonstrated problem solving, time management and priority setting skills
  • will serve as a subject matter expert and mentor for more junior level staff.