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Final Doc Specialist

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The Final Document Specialist is responsible for the retrieval, processing and corrections to the original recorded security instruments and final title policies to ensure perfected liens.  This position will work closely with closing agents, settlement agents, and/or internal Freedom closing departments.


Essential Job Functions:


  • Responsible for contacting the issuing agent or county websites to retrieve the recorded Mortgages/title policies
  • Responsible for processing the physical document against Lakewood to verify that the correct document was received
  • Responsible for printing of transmittals
  • Responsible for printing of tracking sheet and mailing to custodians
  • Responsible for printing of documents from EDMS/Final Docs mailbox
  • Responsible for determining if correction is valid prior to processing.
  • Responsible for determining the appropriate contact person to send the correction request.
  • Document actions taken, where and who the docs were sent to for the correction and set due date in Lakewood.
  • Conduct at least a monthly follow up regarding the return of the corrected doc back to Freedom Mortgage.
  • Document and notify Supervisor or Manager if any problems arise regarding the document sent out for the correction.
  • Be open and receptive to ideas for improvements from Management.


Other Related Duties:


Performs other related duties as assigned.


Supervisory Responsibilities:


This job has no supervisory responsibilities.



To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.


Education and/or Experience:


High school diploma or equivalent; or six months to one-year related experience and/or training; or equivalent combination of education and experience.


Language Skills:


Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization.


Mathematical Skills:


Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability:


Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.


Certificates, Licenses, Registrations:


None required


Physical Demands :


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is frequently required to sit and talk or hear.  The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms.  The employee must occasionally lift and/or move up to 50 pounds.


Work Environment:


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.


Employer’s Rights:


This job description does not list all the duties of the job. You may be asked by your supervisors or managers to perform other duties. You will be evaluated in part based upon your performance of the tasks and functions listed in this job description. The employer has the right to revise this job description at any time. The job description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason.